Expense Management App

The Axtract Expense Management System is designed and developed to streamline expense tracking, approvals, and budget monitoring for organizations using Microsoft Power Apps, Power Automate, and Dataverse. This robust solution enables employees to submit expenses effortlessly from mobile devices or desktops, while managers and finance teams gain real-time visibility into project expenditures with automated approval workflows.

Key Features

Role-Based Access

• Employees/Contributors: Submit expenses with receipts, track submission status, and view project budgets.

• Managers: Approve or reject expenses, monitor team spending, and receive real-time email notifications.

• Admins: Configure expense categories, manage projects/budgets, set approval workflows, and control user access—all without coding.

Core Capabilities

• Mobile & Desktop Submission: Capture receipts and submit expenses on-the-go or from the office.

• Real-Time Budget Tracking: Visual dashboards show allocated vs. spent amounts with alerts for overspending.

• Automated Approvals: Single-click approvals with email notifications for managers.

• Receipt Management: Upload and store digital receipts for audit compliance.

• Multi-Level Workflows: Custom approval chains based on amount, project, or expense type.

• Project-Based Expense Tracking: Allocate costs to specific projects or cost centers.

Key Benefits

✔ Simplified Expense Reporting – Employees submit expenses in seconds, reducing paperwork.
✔ Real-Time Budget Control – Prevent overspending with live budget dashboards.
✔ Automated Approvals – Managers review and approve expenses with one click.
✔ Audit-Ready Records – Digital receipts and approval trails ensure compliance.
✔ Customizable Categories – Admins define expense types (e.g., Travel, Materials, Software).
✔ Seamless Integration – Built on Microsoft Power Platform for easy scalability.