Valto's Contract Management System offers businesses an efficient, streamlined way to manage their contracts throughout their lifecycle. Built on SharePoint Online in Microsoft 365, this solution leverages Power Automate to automate workflows, reminders, and updates, helping your organization maintain control and compliance without additional licensing costs.

Key Features

Automated Workflows: Ensures contracts follow necessary review and approval processes, with automated email reminders for upcoming or expired contracts.
Metadata Tagging: Easily categorize contracts by supplier, owner, type, and dates for quick filtering and retrieval.
Expiration and Reminder Dates: Automatically calculates reminder and expiration dates based on effective dates, reducing manual tracking.
Status Management: Tracks the status of contracts (e.g., Active, Under Review, Expired, or Cancelled) to provide real-time visibility.
Bulk Editing: Edit contract properties in bulk using an intuitive grid view, saving time on large datasets.
Customizable Fields: Tailor fields and workflows to align with your specific contract management needs.
Integrated Reporting: Use SharePoint or Power BI to generate detailed reports on contract statuses, owners, and other key metrics.
Centralized Repository: Provides a secure, organized hub for all contracts, improving accessibility and reducing duplication.
Digital Signatures: Integrates with Adobe Sign to streamline contract renewals and signatures.

Benefits

Improved Efficiency: Automates routine processes like notifications, reviews, and expirations, reducing human error and manual effort.
Enhanced Collaboration: Facilitates collaboration with real-time updates and role-specific permissions in Microsoft 365.
Scalability: Grows with your organization and integrates seamlessly into your existing Microsoft 365 environment.
Actionable Insights: Access detailed contract reports to monitor trends, compliance, and upcoming renewals.
Simplified SharePoint Usage: Encourages adoption of SharePoint Online by enhancing its functionality for contract management.

Why Manufacturing businesses use this system

· Supplier and Vendor Management: Ensures seamless tracking of supplier agreements for raw materials, machinery, and services, reducing the risk of production downtime due to missed renewals or lapses in compliance.

· Regulatory Compliance: Automatically manages contracts tied to industry-specific standards such as ISO certifications, safety regulations, and environmental policies, ensuring adherence with minimal manual oversight.

· Procurement Optimization: Tracks pricing agreements and renewal timelines for bulk purchases, enabling manufacturers to negotiate favorable terms and avoid cost escalations.

· Maintenance and Service Contracts: Manages agreements for equipment maintenance and repairs, ensuring production lines remain operational and minimizing costly disruptions.

· Scalable Operations: Handles high volumes of supplier and operational contracts across multiple manufacturing plants or production sites, centralizing management for improved efficiency and oversight.

Additional Features

Bulk Upload with AI: Optionally integrate SharePoint Syntex to upload large volumes of contracts and automatically extract key information.
Tailored Workflows: Configure workflows for specific contract types, such as legal agreements or fixed-price contracts, to fit your unique requirements.

Contract Management System for Manufacturing

by Valto