Xoralia: Policy & document management for Microsoft 365
by Content Formula Ltd
Automate policy & document management in SharePoint with a user-friendly, compliant solution
Xoralia is an AI-powered, intuitive policy and document management solution built natively for SharePoint and Microsoft 365.
It streamlines the full policy lifecycle (creation, approval, publication, review, and archiving) helping teams reduce manual admin, ensure version control, track attestations, and stay compliant across the organisation. Designed for teams in compliance, HR, quality, legal, IT, and operations, Xoralia serves both enterprises and SMEs. It’s especially well suited to regulated sectors such as financial services, energy, healthcare, government, and manufacturing.
Why teams choose Xoralia?
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Exceptionally user-friendly and effortless adoption – Create a tailored, role-specific policy management experience using over 20 purpose-built SharePoint web parts. Whether embedding the webparts directly into your existing intranet or building a dedicated SharePoint Policy Hub, Xoralia brings policies to the heart of your organization. From intuitive end-user views to powerful tools for document owners, it supports the full policy lifecycle - from publishing to review, approval, and renewal
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Seamlessly Microsoft 365 – built specifically for SharePoint, Teams, EntraID and Power BI
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Stay ahead with smart automation - Xoralia automates notifications and reminders, so you don’t have to chase policy acknowledgements or renewal deadlines
Your content, your environment - All content is stored securely within your own SharePoint environment, giving you full control, compliance peace of mind, and alignment with your data governance standards
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Transparent licensing – simple per-user pricing with no hidden costs
Xoralia's key benefits:
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Centralise policies and documents stored inside your SharePoint
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Automate document workflows including reviews, approvals, and expiries
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Track attestations/acknowledgements with reminders, dashboards, and full audit trails
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Enable managers and compliance teams to monitor status with role-specific views
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Use custom metadata, search and filters to improve findability
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Create audience-specific policy pages using configurable widgets
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Enforce templates, maintain version history, and support Office co-authoring
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Secure access with EntraID and integrate with your existing Microsoft 365 governance policies
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Works inside Microsoft Teams (desktop and mobile)
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Includes setup, onboarding, and ongoing support
What our clients say:
- A great time saver and tool for document management: We have found Xoralia to be very beneficial to us as it has allowed us to focus on other area's as Xoralia will take care of who has read the document and notify them if they have not. A great time save and tool for document management all together. Tim Galer, IT Coordinator, Hughes
- Ideal partner for our regulated environment: LifeArc operates in a strictly regulated sector where compliance and information security are critical. It is essential that LifeArc's workforce have easy and effortless access to the latest up-to-date policies and procedures, which is the structure Xoralia gave us. Adam Lythgoe, IT Manager, LifeArc
Getting started:
Click Get It Now to install Xoralia in your Microsoft 365 tenant and begin streamlining your policy management.
About Content Formula:
Content Formula is a leading Microsoft 365 consultancy with deep expertise in SharePoint, Teams, Power Platform and Azure. Since 2005, we’ve helped global organisations like Pfizer, Philips and Johnson & Johnson build intranets, compliance systems and digital workplaces that are simple, effective and built to last.
