Time Tracking with PowerApp

Efficient resource management and time tracking are crucial for businesses that juggle multiple projects and teams. Without a streamlined system, companies face inefficiencies that can impact productivity and project outcomes. Recognising this challenge, Vidi Corp develops a custom Power App designed to simplify and optimise the process of logging hours and tracking project milestones.

The development of the Power App involves several stages, each tailored to meet the specific needs of the client. Here’s a detailed look at the implementation process:

1. Designing the App Interface

The first step is to design an intuitive and user-friendly interface. We categorise the app into two main modes to cater to different needs:

Mode 1: Time Tracking for Project Tasks

In this mode, users can log their working hours for specific project tasks. The interface is designed to be straightforward, with options to select the project, enter the date, start time, and end time.

Mode 2: Milestone Submission and Updates

This mode allows users to submit updates for project milestones. Resources can select the relevant milestone, upload proof of completion, and mark the milestone as complete.

2. Integrating Time Entry Functionality

We develop functionality that enabled resources to:

• Select the Project: Users can choose the project they were working on from a predefined list.
• Log Time: The app allows users to enter the date, start time, and end time, which was then automatically recorded.
• Submit Timecards: Submitted timecards are integrated into the client’s database, providing immediate access for project managers.

3. Milestone Tracking

For milestone tracking, we implement features that allow resources to:

• Select Milestones: Users can choose the milestone they were working on from a list.
• Upload Proof: Resources can attach files or images as proof of milestone completion.
• Mark as Complete: Once the proof is uploaded, users can mark the milestone as complete, triggering an update to project managers.

4. User Testing and Iteration

After developing the initial version of the app, we conduct several rounds of user testing with actual project resources. This phase is crucial for gathering feedback and making iterative improvements.

Example: Feedback from users led to adjustments in the interface design, such as simplifying navigation and improving the clarity of error messages.

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