Problem statement:

Too many Teams/SharePoint Sites at an Org level. Not much clarity on relevance. Some of them are too old and no one might be using them.
Everyone might be creating Teams/SharePoint sites at will. Absence of Governance around it.
Everyone might not understand that too many sites and the corresponding content takes up space on the Cloud tenant and adds to a recurring cost.
Any governance implemented might need to fix the existing issues with the old sites.
There is no consistency in the way the sites are branded for different departments.
Team members are from different geographies. The sites should be created in SharePoint/Teams in their local language.

What is Teams & SharePoint Governance tool and what does it accomplish: The Microsoft365 Team at Tarento has developed a cloud governance tool to oversee and manage SharePoint and Teams within the tenant. It also empowering end-users to request and provision sites. The Tool has been built using Power Apps, SharePoint Lists and Power Automate.

Capabilities

Ability to create various types of Sites, including SharePoint, Teams, and Channels
Option to select from different templates for different types of sites (Teams or Share point)
Option to add Owners and members to the Site directly, rather than through the SharePoint Admin center.
Option to set an expiration date for the sites, allowing administrators to archive them once the date has passed.
Selection options for site templates based on internal, external and departmental use within the organization.
Requesters can track the status of their requests in a dashboard-like view.
Approvers can review and approve requests from the dashboard or through approval emails or Teams
Configurable settings for language selection and translation
Option to automate clean up as needed
Reports can be generated and viewed, such as Sites created by month, date and type.

How do we work with you

We give you a demo of the solution, showcasing its capabilities and performance.
We do a workshop to understand the as-is situation. Let us educate you on how the tool can help you.

Deliverables: There are three we can deliver this to you.

As is Tool Deployment (Current version of the tool)

Configuration set up
Deployment
1 week deployment support

Tool Deployment + Support

Configuration set up
Deployment
3 month on call Support

Tool Deployment + Support + Dev Support (Additional Feature Enhancement)

Configuration set up
Deployment
3 month on call support
Development for customization and new features.

Teams & SharePoint Governance Suite - 2 Week Proof of Concept

Tarento AB

Details

Links