Sigsync Email Signatures for 365

Manually managing email signatures across an organization can lead to inconsistent branding, outdated information, and unnecessary overhead. Sigsync Office 365 Email Signature Service offers a secure, centralized solution to automate and unify email signatures for all users in your Microsoft 365 tenant—regardless of the device or email client used.
With Sigsync, every outgoing email consistently reflects your brand, compliance policies, and marketing goals—whether it's sent from desktop, mobile, or web platforms including Outlook, Apple Mail, Android, iOS, or any other email client. No manual setup is required by users, ensuring seamless signature application across your organization without technical barriers or device constraints.

Why Choose Sigsync?

Sigsync is a simple, cost-effective, and centralized email signature solution that provides a comprehensive signature management platform built for flexibility, security, and scalability. Whether you're an IT administrator, marketing professional, or compliance officer, Sigsync empowers you with centralized control, minimal setup, and maximum results.

Deploy Signatures the Way Your Organization Needs

Sigsync provides three signature deployment modes to help you configure the service based on your specific requirements:

• Server-side mode adds email signatures after sending, through the Sigsync Azure service. This works seamlessly across all devices and email clients.
• Client-side mode (via the Sigsync Signatures Outlook Add-in) inserts signatures while composing emails in Outlook, without rerouting messages.
• Mixed mode combines both methods—adding signatures in Outlook through the add-in and applying them server-side for other clients—ensuring consistent branding across all platforms.

Key Features of the Sigsync Office 365 Email Signature Service

• Centralized Signature Control: Manage and deploy consistent email signatures for all users via a secure, web-based dashboard.

• Works on All Devices: Automatically apply signatures to emails sent from Outlook, mobile devices, Mac, or any email client.
• Dynamic User Data: Pull real-time information from Azure Active Directory, such as name, title, department, and contact details.
• Secure and Compliant: Sigsync follows Microsoft’s email flow guidelines and uses Azure services for processing. It is ISO 27001:2013 certified, supports OAuth 2.0 with TLS encryption, and is fully GDPR and HIPAA compliant—ensuring strong security and data privacy.
• Marketing Integration: Promote events, offers, or brand messages with banners, social media icons, and promotional text directly in signatures.
• Web Analytics Support: Track click-throughs and user engagement via UTM-tagged URLs embedded in email signatures. Analyze campaign performance using Google Analytics or any web analytics platform.
• OneClick CSAT Surveys: Capture customer feedback effortlessly by embedding single-click customer satisfaction surveys in every email signature.
• Role-Based Access Control: Grant controlled access to marketing, compliance, or HR teams to manage specific signature templates or rules.
• No End-User Setup Required: Signatures are applied automatically without needing users to configure anything.
• Smart Signature Placement: Set rules for where and when signatures are added—in new messages, replies, or forwarded emails.
• Campaign Scheduler: Schedule rotating banners and time-based campaigns for seasonal promotions or targeted communication.
  

Additional Features

• Signature preview during email composition (via Outlook add-in)
• Pre-designed templates and easy-to-use HTML editor
• Built-in legal disclaimers and compliance footers
• Multi-tenant support for managed service providers (MSPs)
• Free on-boarding, responsive 24/7 free tech support, and detailed documentation

Get Started

Start your 14-day free trial (extendable upon request) and experience how Sigsync simplifies email signature management for Microsoft 365. Strengthen brand consistency, automate compliance, run targeted campaigns, and gain valuable insights with built-in analytics and surveys — all backed by 24/7 support and free signature design assistance.