OnceHub – Smarter Scheduling for Office 365 and Microsoft Teams

Deep Microsoft Integration for Seamless Scheduling

OnceHub connects directly with your Office 365 calendar, personal mailbox, Microsoft Teams, and Microsoft Room Directory — delivering a seamless experience for users and invitees alike.

📅 Office 365 Calendar Integration
Automatically sync busy time from your Office 365 calendar to prevent booking conflicts. Real-time connection ensures availability is always current.

📧 Mailbox Notifications from Outlook
Send confirmations, reminders, and follow-ups directly from your own Microsoft 365 mailbox. Maintain brand consistency and streamline communication with personalized emails from your Outlook account.

💻 Microsoft Teams Integration
Auto-generate Teams meeting links for each booking and embed them in calendar invites — no setup, no copy-paste, just ready-to-join meetings.

🏢 Microsoft Room Directory Integration
Reserve meeting rooms automatically when a meeting is booked. OnceHub integrates with your Room Directory to coordinate both people and physical spaces — no extra steps needed.

Flexible Scheduling Options for Modern Teams

👤 Single-Host Meetings
Allow invitees to book directly with an individual, syncing their Office 365 calendar and creating a Teams meeting automatically.

👥 Multi-Host Meetings
Coordinate sessions that require multiple team members. OnceHub finds mutual availability and reserves a room if needed.

🔄 Dynamic Assignment
Automatically assign meetings based on rules like round-robin, skill-based matching, or geography — speeding up response times and improving distribution.

🌐 Booking Hubs
Offer a centralized, branded experience where customers can explore and book with various teams, services, or regions.

Platform Features

⚙️ Automated Workflows and Intelligent Routing
Use OnceHub’s rules engine to qualify leads, route bookings based on meeting type, or trigger downstream workflows. Assign meetings before booking based on geography, priority, or custom logic.

📝 Routing Forms
Collect key information before meetings with customizable forms. Segment and qualify requests, then route them automatically using intelligent rules.

💬 Conversational Scheduling Chatbots
Engage website visitors via chatbot and let them schedule meetings in real time. Bots qualify users, guide them through booking, and sync with your calendar.

📊 Analytics and CRM Integration
Track performance and trends through dashboards and integrations. Connect OnceHub with your CRM, marketing tools, or collaboration platforms for a full view of your scheduling pipeline.

🔐 Enterprise-Grade Security
Built with security at its core, OnceHub supports SSO with Azure AD, RBAC, audit trails, and encryption. Compliant with GDPR, SOC 2, and other leading frameworks.

Use Cases

Sales & Lead Qualification
Automate demo scheduling, qualify leads with forms or chatbots, and reduce time-to-meeting.

Customer Success
Let clients book training or check-ins with their account managers effortlessly.

Recruiting & HR
Streamline interview scheduling across hiring teams and reserve rooms automatically.

Internal Meetings
Eliminate manual coordination with smart self-scheduling tools for teams and departments.

Why OnceHub?

With OnceHub, scheduling becomes a strategic advantage. Our deep Microsoft 365 integration keeps everything connected and automated — from calendar availability and Teams meetings to Outlook notifications and room booking.

Organizations around the world trust OnceHub to simplify scheduling and deliver better meeting experiences.

Start your journey today at oncehub.com.