Sharevoyance Comments
by Lawyerease LLC
Maintain a comment history for any document or folder in any library
Replace Your Append-Only Column & Maintain a Comment History for Any Document or Folder in Any Library
Frustrated with the functionality of the Append-Only column? Want to see your entries without having to click “View Entries…” Want a solution that provides a central location where you can view, edit, update, and delete comments in one easy step? You found it!!!
Sharevoyance Comments allows you to view, add, edit, copy, and paste comments for a folder, document or item in your SP library. Simply select the desired document library from a drop-down list and Sharevoyance displays a convenient tree-view of all the folders and items in your library. Preview Office files and PDF's simply by double-clicking the item to make sure you’ve got the right one.
You can access Sharevoyance by adding the webpart to a page within your site collection, by creating a link in your Quick Launch or by choosing Sharevoyance within your library from the context menu (…) next to any file or folder. Sharevoyance will automatically open to the item you were on in your library.
Your most recent comment is displayed within the library (in SVComment column) so you can see the most recent action taken on several files all at once. Sharevoyance can be used to track projects, cases, document revisions, events - any application where multiple users access a library and need to be in the know!
Sharevoyance Comments is a 100% SharePoint-hosted add-in, which means that the entire application resides on your site and does not rely on external websites.
Details:
- Use Sharevoyance Comments as a full page web application, or add as a web part to any SharePoint web part page.
- Sharevoyance Comments is completely dynamic, so it can be resized to fit into your web part pages.
- Select a document library, and all folders (or optionally, items and folders) are listed in an easy-to-use tree view.
- When used as a web part, optional properties allow you to define a default library, and whether to show just folders, or items and folders.
- Click on a folder or item and type or paste text to create a new comment, note, instruction, or reminder.
- Update or delete comments with a simple click (subject to system administrator's optional settings).
- The most recent comment is automatically updated in the Sharevoyance Comments column in the document library for the selected folder or item (this is kept in sync when anyone updates or deletes comments, subject to system settings).
- An integer column, "SVCount", automatically keeps a count of comments for each file and folder. This field can be added to any view.
- Users can view the most recent comments directly in the library (they don't need to have a Sharevoyance Comments license).
- The SVComment field is a SharePoint multi-line field ("note"), so it's practically unlimited in size (tested up to 8,000 characters).
- All comments are stored in the SharevoyanceComments list with a reference to the library ID and list item ID. These remain even if you uninstall the application.
- Designate site-wide settings for the Sharevoyance Comments add-in. These settings are stored in the "SharevoyanceSettings" list which is created the first time you launch the application:
- Enable updating of existing comments.
- Restrict updating or deletion of existing comments to the comment's owner.
- Enable auto check-out/in of documents in libraries requiring check-out (since Sharevoyance maintains the latest comment for the item in the SVComment library field).
We promise unsurpassed customer service. Call us at 805-813-6468 - we are always available to assist you with your SharePoint needs!
Note: at this time, Firefox is not supported.