Nimtech JML Automation

1. The Challenge: Manual Onboarding is Time-Consuming and Error-Prone Most organizations struggle with manual, fragmented onboarding processes. This leads to:

• Lost Productivity: HR, IT, and managers spend excessive time on administrative tasks.
• High Risk of Errors: Crucial steps can be missed, access rights can be incorrect, and equipment can be delayed.
• Poor New Hire Experience: A chaotic start can reduce engagement and increase attrition.
• Lack of Oversight: Difficulty in tracking progress and ensuring consistency.
• Compliance Challenges: Insufficient documentation and audit trails.

Did you know that 46% of employees are considering changing jobs in 2024 (FINN survey)? A seamless onboarding experience is critical for retaining top talent!

2. Our Solution: A Tailored Onboarding Portal with the Microsoft Power Platform We help you design, develop, and implement a centralized onboarding portal built on the Microsoft Power Platform (Power Apps, Power Automate, Dataverse), fully integrated with your existing systems. We focus on leveraging your Microsoft 365 investments.

Our service typically includes:

• Needs Analysis & Workshop: We map your current onboarding process, system landscape (Entra ID, Intune, HR systems like Simployer, e-signature services like DocuSign, etc.), and define the desired future state.
• Solution Design: Crafting the user interface (Power App), automated workflows (Power Automate), and data model (Dataverse).
• Development & Configuration: Building the Power App portal and setting up automation flows for:
• Digital contract signing (e.g., via DocuSign integration).
• Automatic user creation in Entra ID.
• Assignment of licenses and group memberships.
• Device enrollment in Intune.
• Equipment ordering.
• Scheduling of introductory meetings.
• Notifications to relevant stakeholders (manager, IT, buddy, etc.).
• Integration with HR systems (e.g., Simployer for data exchange).
• Testing & Quality Assurance: Thorough testing to ensure functionality and reliability.
• Training & Handover: Training for super-users and administrators, along with comprehensive documentation.
• (Optional) Support & Further Development: Agreements for ongoing support and enhancements to the solution.

3. Key Features of the Final Solution:

• Centralized Dashboard: Real-time overview of all onboardings, status, departmental distribution, and incomplete processes.
• Step-by-Step Progress Tracking: Detailed tracking of every task for each new hire.
• Automation at Every Stage: From contract signing to access management and equipment ordering – all triggered automatically.
• Easy New Hire Registration: An intuitive form to collect all necessary information.
• Individual Progress Monitoring: Click on any user to see detailed status, completed actions, and outstanding tasks with a full audit trail.

4. Benefits for Your Business:

• Eliminate Manual Chaos: Reduce emails, spreadsheets, and forgotten tasks.
• Full Transparency: HR, managers, and IT always have a clear overview.
• Consistent Experience: Ensure a high-quality onboarding for every new hire.
• Audit-Ready: Detailed logs and status tracking for easy compliance and reporting.
• Faster Onboarding Cycles: Get new hires productive sooner.
• Reduced Administrative Burden: Free up time for HR and IT.
• Improved Employee Experience: New hires feel welcomed and well-cared for.
• Optimal Use of Existing Licenses: Maximize the value of your Microsoft 365 investments.