Automate Employee Onboarding with Microsoft Copilot Studio: 10-Week Implementation

Enterprises face fragmented onboarding due to manual HR and IT processes, delayed system and device readiness, and scattered communication with limited cross team visibility. New hires lack clear expectations, HR manages documentation and compliance manually, IT handles access and asset setup through disconnected ticket queues, and managers have limited oversight during the first 90 days, impacting role clarity, wellbeing insights, early retention, and coordination that relies heavily on email.

Celebal Technologies resolves enterprise onboarding gaps through a 10-week Microsoft Copilot–powered multi agent onboarding system built on Copilot Studio and integrated with HRMS, Microsoft Teams, Outlook, Dataverse, and collaboration platforms. The offering automates coordination, connects communication, and supports new hires, HR, IT, and managers across a structured 90-day journey, with AI agents handling preboarding, Day 1 readiness, and progress reviews, backed by analytics dashboards and real time visibility across HR and IT environments.

Service Offerings

The Copilot Ecosystem

The system operates through six domain-focused Copilot Agents that work concurrently to support each stage of the onboarding lifecycle.

1. Control Tower Agent: Governance & SLA Assurance

Monitors process health, identify delays, escalate bottlenecks, and highlight risks across all onboarding stages.

Outcome: Consistent flow, complete visibility, and strong operational control.

2. HR Agent: Documentation & Compliance

Collects documents, shares policies, assigns mandatory learning, and tracks completions.

Outcome: Reduced manual effort and timely HR readiness.

3. IT Agent: Device & Access Preparedness

Manages asset provisioning, access setup, shipment confirmation, and initial troubleshooting.

Outcome: Day-1 readiness with fewer operational dependencies.

4. Manager Agent: Milestones & Check-Ins

Auto-schedules interactions, provides KRA/KPI templates, and tracks 30/60/90-day progress.

Outcome: Clear expectations and active managerial participation.

5. Growth Agent: Learning & Skill Pathways

Assigns starter packs, recommends early learning modules, and monitors progression.

Outcome: Strong capability ramp-up during the first 90 days.

6. Concierge Agent: Unified New-Hire Interface

Handles queries, shares reminders, displays tasks, and provides real-time updates.

Outcome: A simplified, confident onboarding experience for new employees.

Implementation Approach (10 Weeks)

Phase 1: Discovery & Process Blueprinting (Weeks 1–2)

Review HR, IT, and manager onboarding processes to identify automation opportunities and finalize data sources, integrations, and cross-functional workflows.

Phase 2: Platform & HRMS Integration (Weeks 3–4)

Integrate core enterprise systems, configure secure Dataverse data flows, and establish authentication, access controls, and governance.

Phase 3: Copilot Agents Configuration & Solution Build (Weeks 5–7)

Build multi-agent onboarding workflows with SLAs and nudges, and configure operational, analytics, and SLA dashboards.

Phase 4: Testing & Validation (Week 8)

Conduct end-to-end testing to validate agent behaviour, integrations, security, and compliance.

Phase 5: Production Launch (Week 9)

Deploy the onboarding solution, enable admins and stakeholders, and finalize rulebooks and operational guidelines.

Phase 6: Hypercare & Optimization (Week 10)

Monitor onboarding and SLA performance, refine agent handoffs, and support the first new-hire cohort.

Engage With Us

Begin your 10-week onboarding automation journey with Celebal Technologies.
For pricing, detailed scope, or a discovery workshop, email enterprisesales@celebaltech.com

*The final quote for this service may vary based on customization, data sources, API integrations, and other implementation factors.